AI meeting notes, in plain words
Summary
For in-person meetings, a phone app that records and transcribes is enough; no extra device is needed.
- Recommended tool: Good Tape.
- No-cost alternative (Microsoft 365): Teams on a phone.
- More features, less privacy: Fireflies.ai.
- Rules: one language per meeting; test on real meetings first; recordings are announced.
Based on work with a ~20-person Danish company on Microsoft 365 with many in-person meetings in Danish, Polish and English.
Recommended: Good Tape
Good Tape is a Danish transcription service.
- Price: from €16 per person per month, billed yearly. Confirm the plan at checkout. The Business plan (admin, central billing, single sign-on, company-wide data processing agreement) is sold via sales.
- Free trial: yes, no credit card required according to Good Tape. Start the free trial.
- Languages: Danish and Polish supported.
- Recording: phone app (iOS and Android) records meetings in the room. No bot, no extra device.
- Data: stored in the EU; ISO 27001; signed data processing agreement; not used for AI training.
Steps:
- Start the free trial and install the app on meeting leaders' phones.
- Request and sign the data processing agreement (or use the Business plan).
- Buy seats for meeting leaders only.
- Rules: one language per meeting; announce the recording at the start.
- Test one Danish, one Polish and one English meeting before rollout.
Caveats: Danish accuracy has not been tested yet (hence step 5). Danish and Polish mixed in one meeting is not supported by Good Tape or Teams as far as known; Fireflies' multi-language mode is untested for it.
No-cost alternative: Teams on a phone
On Microsoft 365: open Teams on the phone, choose "Meet now", turn on recording and transcription, and set the spoken language (Danish and Polish are supported). Data stays in the company's Microsoft 365. This gives a transcript only; an AI summary requires Teams Premium or Copilot.
Zoom and Google Meet have similar built-in note features on their paid business plans. Phone built-ins are limited: iPhone transcription does not support Danish or Polish, and Samsung does not support Danish.
More features, less privacy: Fireflies.ai
Fireflies.ai Business: $19 per person per month billed yearly ($29 monthly), per the pricing page on 13 October 2026.
- Languages: Danish and Polish listed (non-English in beta). Automatic language detection and a multi-language mode per vendor; untested for Danish and Polish.
- Recording: iOS/Android app records in the room; no bot.
- Features: summaries, action items, search across meetings, integrations.
- Trade-off: US company with no EU-hosting statement; states no training on customer data. Check the data processing agreement.
Steps: sign up and turn off calendar auto-join; seats for meeting leaders only; language auto-detect on; phone mid-table and recording announced; pilot a Danish, a Polish and a mixed meeting.
Meetings in a room
- Phone flat in the middle of the table, away from laptops and fans.
- One phone per meeting; use a speakerphone if available.
- Charger for long meetings; Do Not Disturb on.
- Check speaker names afterwards; one microphone often mixes them up.
- Treat AI notes as a draft; the person responsible confirms tasks.
Consent and GDPR
Not legal advice. In Denmark, recording a conversation one takes part in is not a crime; secretly recording others' conversations is. Businesses must also follow GDPR. Datatilsynet expects consent unless there is no reasonable other way to document the meeting, and in 2025 sharply criticised a business for secretly recording staff.
- Announce recordings and state it in the invite.
- Preferred: tools with EU storage or in-house data and a data processing agreement.
- Delete recordings when no longer needed.
- Avoid recording HR, medical or legal conversations without a clear legal basis.